DELCO CHAPTER PĀHCOM
PROFESSIONAL ASSOCIATION OF
HEALTHCARE OFFICE MANAGEMENT
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DELCO CHAPTER PĀHCOM PROFESSIONAL ASSOCIATION OF
HEALTHCARE OFFICE MANAGEMENT
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National PAHCOM WebsiteLending Library
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MINUTES OF
MEETINGS
6/12/07 Rose Tree Place (a copy of info in library) The business meeting was called to order at 8:20 AM. Members and guests introduced themselves. Minutes: Copies of the minutes of the 05/08/07 meeting were reviewed and approved. Treasurer’s Report: Detailed report presented by Mary Jo Shields Balance as of May 7, 2007 - $3,475.36 Expenses paid 165.18 Deposits 895.09 Balance as of June 8, 2007 $4,205.27 Minus PSC commission revenue Chapter Funds Available $1,638.63 Dave McKeighan, Executive Director of the Delaware County Medical Society joined us for the meeting and provided the following: Dave presented a check for $4,380.00 to the chapter which represents the DelCo PAHCOM’s share of the profit from the 2nd Annual Tools for Success in 04/07. After discussion with the group, we confirmed our interest to do this event next year. We need to have better attendance though to keep the vendors coming back. Ongoing priority items for the society include: Enhancing fair market reimbursement, meaningful liability reform and public health issues. Two Delco PAHCOM members are on the board of the DCMS – Mary Jo Shields and Mary Ann Tyler.
Committee Report: Hospitality - nothing to report, Mary Ann will send a card to Mary Deegan who had surgery recently. Membership: Eileen Canci reintroduced and welcomed two new members and guests to our meeting. Eileen is working on the “Help Wanted” section of our website (www.delcopahcom.org ). She requested that anyone looking for help or a position provide her with a resume. New membership packets were available at the meeting. Executive - Barbara reported on the following: The DelCo Chapter will sponsor four scholarships for members wishing to attend the Pahcom National Conference in Portland, OR in September. Intersted members will need to complete a brief scholarship application and submit it to Barbara Foster by July 15th. (application attached). Instructions were distributed at the meeting. Barbara will email it to all members as well. National scholarships are also available and can be accessed by going to the webite www.pahcom.com The Executive Committee has had discussion about developing a community service project for December. DCMS and Rose Tree Place both shared an interest in partnering on such a venture. Possible projects discussed included a public presentation on “getting the most out of your doctor’s visit”, and a program to help seniors with insurance claims problems. Other considerations included partnering with Aprise and possibly locating the event at a senior center. Mary Jo reported that she had only received two responses to a survey of members regarding topics for future meetings. She encouraged members to let the Executive Committee know what they want to hear. June starts the new year for committees. Barbara circulated a sign up sheet for all committees. The Executive Committee has decided to form a Chapter of the Year committee and to attempt to meet all of the requirements for this award next year. OLD BUSINESS This year’s CMM exam will be hosted on 10/13/07 at Riddle Hospital. Three study sessions will be held ahead of time in September . A flyer was distributed outlining the details. For more details contact Eileen Canci at htmd1@aol.com. The chapter has a study guide available for members. NEW BUSINESS Jeannine Roth (President-Elect) is interested in starting a chapter newsletter and will need help. She may model it after the Chicagoland Chapter newsletter. Members are encouraged to go out and review this. More information to follow. Topics discussed for future meetings included Osha, how to find and keep new employees, Medicare update with Tom and Wanda, PQRI The business meeting was ended and the program for today begun.
PROGRAM: Sharing Knowledge Session Steps taken when adding a new provider (SEE ATTACHED Development of office financial policies (SEE ATTACHED)
UPCOMING EVENTS July 10th – PA medical Society – speaker TBA August – no meeting September 11th – Marketing your practice, is it worth the cost? Speaker: Pat Buchanan, PMB Marketing
STEPS TO TAKE WHEN ADDING A NEW PROVIDER · Start months ahead · Obtain copies of the new provider’s CV and licenses · Apply for NPI, Medicare and Medicaid provider ID (practices are reporting a six month wait on this process) · Hospital privileges and credentialing · Apply (shop for) liability insurance (malpractice) · Consider registering the new provider with CAQH ( an insurance payor will need to sponsor you – Aetna and United are good sources for this) · All other insurance company credentialing. Find out if the payors accepts CAQH or the PA Standard Application . · Notify your worker’s compensation provider that you have a new provider as well as all other insurance policies that may need to be updated. · Marketing suggestions – announcements to referring providers, the public, your patient population · Arrange for signage · Contact the Delaware County Medical Society for help. The PA Medical Society also has resources, which includes a credentialing checklist.. · Order all necessary printed materials (e.g. letterhead, scripts, appointment cards, etc) · Build patient schedules · Host a “welcome” meeting to introduce the new doctor to the staff. · Be sure to educate new provider on billing practices for the office. · Obtain a current CME history if the office will be following. FINANCIAL POLICIES SUGGESTIONS · Several samples from local practices were provided for review and will be included in the library · Consider adding a responsibility section for secondary after Medicare. · Check website of Medicare for a hardship application · Copays – if not paid at time of service a “processing fee” can be applied (average charge is $10-12). Policy should be included in your financial policy and posted in your office. · Consider reporting a patient who doesn’t pay copay to their insurer. · Financial policies should address patient responsibility for non-covered services. · Signed ABN’S are required in patients’ charts for non-covered services for Medicare patients in order to be able hold patients responsible for these services. · Charges that will be (and should be) assessed for returned checks should be included in a financial policy. |
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